Every feature your organisation needs — nothing it doesn't.
QStore IMS was designed by talking to the people who run Q-stores. Every feature exists because an operator needed it. Choose the tier that fits — from a standalone offline file to a full Smart IMS platform.
IMS Basic
Offline Edition
IMS Pro
Standard
Smart IMS
Premium
IMS Features
Included in all plans
Inventory
Category & Location Management
Organise inventory by category, sub-category, and physical location. Nested structure mirrors your real-world layout.
Real-Time Stock Quantities
Available, on-loan, reserved, and total quantities calculated automatically at all times.
Item Condition Tracking
Record condition per item — Serviceable, Unserviceable, Awaiting Repair. Track lifecycle from intake to disposal.
Barcode & Serial Numbers
Attach serial numbers or barcode references to any item. Search and filter by reference.
Loans & Returns
Issue to Cadet or Staff
Link any loan directly to a cadet or staff member. Multiple items per loan transaction.
PDF Loan Receipts
Generate signed receipt PDFs at issue. Printable, professional, and automatically filed.
Overdue Tracking
Flag overdue loans automatically. Due-date tracking with configurable periods.
Bulk Return Processing
Return multiple items in a single operation. Condition recorded on return.
Requests (AB189)
Full Request Workflow
Draft → Submit → Approve → Dispatch. Role-based approval with audit trail at each stage.
AB189 PDF Generation
Generate an accurate AB189 form directly from any approved request. Print-ready.
Supply Order Management
Track supply orders from request through receipt. Quantities reconciled automatically.
People
Cadet Records
Full cadet profile — rank, unit, contact, and complete loan/request history.
Staff Records
Manage staff accounts with role assignments and accountability records.
Role-Based Access Control
Operator, Admin, and Read-Only roles enforced throughout. No feature bleeds between roles.
Reporting
Inventory Reports
Full inventory listings, category summaries, and location breakdowns. Export to PDF.
Loan History Reports
Historical loan data by cadet, item, or period. Outstanding loans summary.
AB174 & Nominal Roll
Generate AB174 strength reports and nominal rolls directly from cadet records.
Kit Checklists
Generate per-cadet kit checklists for inspection. Issue vs. nominal comparison.
Stocktake
Full & Partial Stocktakes
Conduct full stocktakes or scope by category or location. Step-by-step workflow.
Variance Detection
System compares counted quantities against records. Discrepancies flagged immediately.
Stocktake Worksheet PDF
Print a blank worksheet for physical counting. Count offline, enter results later.
Operational
100% Offline Operation
All data stored locally in encrypted format. No internet, no cloud — works anywhere.
No Installation Required
Runs in any modern browser. Open the file and start working. No setup wizard.
Cross-Device Compatible
Works on Windows, macOS, Linux, tablet, and mobile browsers.
Security & Compliance
AES-256-GCM Encryption
All locally stored data encrypted at rest. Decryption requires the correct password.
Immutable Audit Log
Every action — create, update, delete, issue, return — is logged with user and timestamp. Cannot be edited.
Password-Protected
User accounts and role-based access enforced at application level.
Operational accountability extends to your finances.
An activity-centric accounting module designed for volunteer organisations. No double-entry, no accountant required.
Activity-Centric Ledger
Record income and expenses against activities — camps, events, fundraisers. Designed for volunteer organisations, not accountants.
Invoices & Purchase Orders
Create and track invoices and purchase orders end-to-end. Quantities reconciled automatically when goods are received.
Budgets & Expense Claims
Set activity budgets and process expense claims with an approval workflow. Full audit trail for every claim.
GST / BAS Reporting
ATO-aware transaction classification. Generate BAS-ready summaries without manual spreadsheets.
Bank Reconciliation
Import bank transactions and match against your ledger. Unmatched items flagged immediately.
Accounting Audit Chain
Every accounting transaction is recorded in an HMAC-SHA256 chained audit log. Tamper-evident and verifiable.
AI Assistant — powered by Claude
Ask questions about your inventory in plain language. “What items are running low?” “Show me all loans overdue by more than 14 days.” “Summarise this month's expenses.” The AI assistant connects directly to your data and responds in context — without you needing to build queries or run reports.
Inventory queries
Natural language questions answered from your live data.
Stocktake guidance
AI walks through the stocktake process and flags anomalies.
Finance summaries
Ask for expense breakdowns, surplus reports, and BAS summaries.
Ready to Improve Accountability?
Join organisations that are replacing spreadsheets and uncertainty with a modern operational accountability platform.
No credit card required.